Lease
A monthly lease on a refurbished Ricoh, paired with a service plan.
Office copiers, leased and serviced locally.
Color multifunction copiers for businesses, schools and nonprofits across the San Francisco Bay Area. Professionally refurbished Ricohs, installed and serviced by our own local team.
Copiers
Professionally refurbished Ricoh color multifunction copiers, with speeds up to 60 pages per minute. Each one copies, prints and scans for the whole office.
- Color and black and whitePrint and copy in full color or black and white.
- Scan to email or a shared folderScan a stack of pages straight to someone's inbox or your office network.
- A network printer for the whole officePrint from Mac, Windows, iPhone and Android over your office Wi-Fi or network.
- Letter, legal and 11x17Multiple paper trays, with automatic double-sided printing.
- Stapling and hole punchingAvailable with an optional finisher for packets and handouts.
- Secure printing and usage trackingUser codes and PIN release keep documents private and show who prints what.
Plans
Rent
Month-to-month, or short term for events and projects.
Buy
Own a refurbished Ricoh outright, tested and ready to print.
Service plan
Toner, parts and repairs for a Ricoh you already have.
Lease ending soon? Send us the end date and we'll have a replacement ready. Lease ending options
Who we serve
Schools, law firms, churches, nonprofits and offices across San Francisco, the Peninsula, the East Bay and Marin. Many have been with us for years.
SchoolsFront offices and teacher workrooms
Law firmsLegal size, big scan jobs and private printing
Churches and nonprofitsBulletins, flyers and careful budgets
OfficesEveryday printing and scanning for any team
Areas: San Francisco, the Peninsula, Oakland and the East Bay, Marin, and parts of the South Bay.
Service
We're local, so when something goes wrong we get there fast. Most service calls are handled the next business day.
How a service call works
- 1. Email or call usTell us which machine, what's happening, and any error code on the screen. info@bayareaofficesystems.com or (650) 992-2000.
- 2. We schedule a visitUsually the next business day.
- 3. Our technician fixes it on siteOur own technician, not a subcontractor.
Service plans
Most customers pair their copier with a service plan covering toner, parts, labor and repairs. We offer per-page and flat monthly plans, or you can pay per visit. We'll recommend the right fit with your quote.
Have a Ricoh from another dealer? We can service it too.
A family business since 1995
Jim Tai and Paul Lam started Bay Area Office Systems in 1995 to give local businesses reliable Ricoh copiers and honest service. Today Jim's son Kyle works alongside Paul, and the same small team still handles every install and repair.
Common questions
How much does a copier cost?
It depends on the machine, how much you print, and how much of it is color. Tell us roughly how many pages you print each month and we'll send a quote.
Can the copier be our office printer?
Yes. Every copier we place is also a network printer for the whole office, so most teams don't need a separate one. We don't lease standalone desktop printers.
Why refurbished?
You get a commercial-grade Ricoh for a lower monthly cost. Every machine is inspected, cleaned and tested, with worn parts replaced, before it goes into your office.
How long is a lease?
Most leases are 36 months. If you need something shorter, we also rent month-to-month.
Our lease is ending. When should we reach out?
Two to three months before it ends. Many leases renew automatically unless you give notice, so it helps to plan early.
We have a Ricoh from another dealer. Can you service it?
Often, yes. Send us the model and we'll let you know.
Customer support
For current customers. Request service or toner with the form below, or email info@bayareaofficesystems.com.
Quick fixes
The screen says toner low.
Keep printing. Send us a toner request with your company name and which colors, and we'll deliver before it runs out.
How do I clear a paper jam?
Follow the animation on the copier's screen, open the cover it shows, and gently pull the paper out. If it won't clear, turn it off for 30 seconds and back on, then send us a service request.
Scan to email stopped working.
Check the address is spelled correctly and the copier is still on your network. If your office changed internet or email providers, let us know and we'll update the settings.
How do I add the copier to my computer?
Download the Ricoh driver for your model (it's on the front of the copier) and choose the PCL 6 driver:
Then add the printer using the copier's IP address. Different model, need the IP, or stuck? Email us and we'll walk you through it.
How do I read my meter?
Press Counter or User Tools on the control panel, then email us the black and white and color totals with your company name.
Get in touch
Quotes, service, toner or questions. We'll reply by email, usually within one business day.
Or email info@bayareaofficesystems.com
or call (650) 992-2000